Travel & Admin Coordinator

23 hours ago


Oslo, Oslo County, Norway Nexans Full time

ONBOARDING YOU TO THE COMPANY

At Nexans, our global vision is to electrify the future. In our business group 'Power Transmission,' this means designing and fabricating the world's best cables. We deliver EPCI turnkey projects anywhere in the world, equipped with the best tools, equipment, and people to install and service these cables.

WELCOMING YOU TO THE TEAM

The team is dynamic and service-oriented, with multiple team members located in Oslo. Our team is responsible for ensuring seamless travel and administrative support for the Installation and Services department, facilitating smooth operations across all relevant logistics. The workplace is in Oslo, and you will be reporting to the Team Leader for Personnel Logistics.

GETTING A FLYING START

To succeed in the Installation and Services team, you have relevant experience from travel coordination, administration, or logistics within a project-driven organization. You have worked in a structured and service-oriented environment, handling travel arrangements, visa applications, meeting coordination, and administrative tasks. You are comfortable working in an international setting and ensuring compliance with company travel policies and relevant regulations. Ideally, you have experience managing personnel logistics, including tracking and reporting requirements. Your ability to multitask and coordinate efficiently will be key to success in this role.

HOW YOU MAKE AN IMPACT

As a Travel & Admin Coordinator, you will play a key role in ensuring that travel, meetings, and administrative processes run smoothly. Your main responsibilities will include:

  1. Assisting with managing travel bookings in accordance with company policies, including flights and accommodations.
  2. Acting as the main point of contact for travel-related inquiries and coordination with external travel agencies.
  3. Maintaining and updating Nexans' Personnel Tracking System (ProPeople).
  4. Booking required courses for personnel as needed.
  5. Handling visa applications and related documentation.
  6. Coordinating internal and external meetings, including facility arrangements.
  7. Processing invoices through Basware.
  8. Assisting with personnel registration in external databases and work permit applications.
  9. Supporting tax-related documentation and registrations in collaboration with the Tax Department.
  10. Ensuring the intranet page for travel-related information is up to date.

With your strong organizational skills and attention to detail, you will ensure that all travel and administrative processes are executed efficiently. Your ability to work closely with different departments and external partners will contribute to smooth operations and compliance with Nexans' policies.

YOUR STARTING POINT

  1. Background in travel coordination, administration and logistics.
  2. Experience working in a structured, fast-paced environment handling multiple administrative tasks.
  3. Familiarity with travel booking systems, personnel tracking, and visa processes.
  4. Ability to manage multiple priorities while maintaining high attention to detail.
  5. Strong communication skills and service-oriented mindset.
  6. Experience in processing invoices and working with procurement or finance teams.
  7. Fluent in Norwegian and English, both oral and written.
  8. Your personal values align with those of Nexans: Pioneer, Dedicated, United.

OUR GROWTH CULTURE

At the individual level, our growth culture is built on trust and collaboration. We wish to welcome you as a valuable member of our team. To enable impact, we believe in freedom and autonomy at the individual level while encouraging knowledge sharing, a team-work mentality, and a can-do attitude among our team members.

#J-18808-Ljbffr

  • Oslo, Oslo County, Norway TN Norway Full time

    Social network you want to login/join with:At Nexans, our global vision is to electrify the future. In our business group 'Power Transmission,' this means designing and fabricating the world's best cables. We deliver EPCI turnkey projects anywhere in the world, equipped with the best tools, equipment, and people to install and service these cables.WELCOMING...


  • Oslo, Oslo County, Norway Nexans Full time

    Onboarding You To The CompanyAt Nexans, our global vision is to electrify the future. In our business group 'Power Transmission,' this means designing and fabricating the world's best cables. We deliver EPCI turnkey projects anywhere in the world, equipped with the best tools, equipment, and people to install and service these cables.WELCOMING YOU TO THE...


  • Oslo, Oslo County, Norway Nexans USA Inc Full time

    Select how often (in days) to receive an alert:Required experience: Junior professional – up to 5 yearsReference ID: 77421ONBOARDING YOU TO THE COMPANYAt Nexans, our global vision is to electrify the future. In our business group 'Power Transmission,' this means designing and fabricating the world's best cables. We deliver EPCI turnkey projects anywhere in...


  • Oslo, Oslo County, Norway Nexans Full time

    About the RoleThe Travel & Admin Coordinator plays a vital role in ensuring that all travel and administrative processes are executed efficiently. You will be responsible for managing travel bookings, coordinating meetings, and handling visa applications, among other tasks. This is a fantastic opportunity to join a dynamic team and contribute to the success...


  • Oslo, Oslo County, Norway Ten Group Full time

    Job SummaryTen Group is seeking a highly skilled Personalized Travel Coordinator to join our team. As a key member of our travel department, you will be responsible for delivering exceptional travel experiences to high-net-worth individuals and their families.Key Responsibilities:Coordinate logistics and arrangements for leisure activities and eventsBuild...


  • Oslo, Oslo County, Norway Legerutengrenser Full time

    Doctors Without Borders is looking for a Project Coordinator for National Travel TeamDoctors Without Borders saves lives where the needs are greatest. In over 70 countries we provide medical assistance to people affected by conflict, epidemics, disasters, or exclusion from healthcare. Fundraising is an important activity for us, since we do not seek...

  • Logistics Coordinator

    18 hours ago


    Oslo, Oslo County, Norway Nexans Full time

    OverviewNexans, a leading global player in the cable and electrical wiring industry, is seeking an experienced Logistics Coordinator to join its dynamic team. As a key member of the Installation and Services department, you will be responsible for ensuring seamless travel and administrative support for the team.Key ResponsibilitiesManaging travel bookings...


  • Oslo, Oslo County, Norway TN Norway Full time

    Job DescriptionThe Operations Coordinator role is responsible for managing various office activities across our locations in Norway and Östersund. This includes everyday routines at the office in Oslo, as well as coordination of events for colleagues and customers.Key responsibilities include:Managing office activities and supporting the organization's...


  • Oslo, Oslo County, Norway Omega AS Full time

    At Omega AS, we are seeking a highly organized and proactive Senior Administrative Coordinator to support our Legal and executive management team. The ideal candidate will be responsible for managing board materials, preparing presentations, arranging conference gatherings, and maintaining a high level of confidentiality. This role requires excellent...


  • Oslo, Oslo County, Norway Fundraising Norge Full time

    Frist 23.03.2025Ansettelsesform Fast// English will follow//Doctors Without Borders (MSF) saves lives where the needs are greatest. In over 70 countries we provide medical assistance to people affected by conflict, epidemics, disasters, or exclusion from healthcare. Since we do not seek government funding, financial support from private individuals is...


  • Oslo, Oslo County, Norway Omega AS Full time

    We are looking for a highly skilled and experienced Senior Administrative Coordinator to join our team at Omega AS. As a key member of our Legal and executive management team, you will be responsible for managing board materials, preparing presentations, arranging conference gatherings, and maintaining a high level of confidentiality.Responsibilities:Board...

  • Facilities Coordinator

    11 hours ago


    Oslo, Oslo County, Norway Optioincentives Full time

    Welcome to Optioincentives' Team!We are a leading provider of equity compensation administration services, dedicated to helping businesses streamline and optimize their equity programs. Our innovative software allows organizations to efficiently manage complex equity structures, ensuring compliance and productivity.Job DescriptionThe ideal candidate will be...

  • Event Coordinator

    5 days ago


    Oslo, Oslo County, Norway CEPI (Coalition for Epidemic Preparedness Innovations) Full time

    About CEPICEPI is a global coalition of governments, academic institutions, philanthropic organizations, private companies, and intergovernmental bodies.We aim to accelerate the development of vaccines and biologic countermeasures against epidemic and pandemic threats.Our goal is to create a world where epidemics and pandemics are no longer a threat to...


  • Oslo, Oslo County, Norway Head Energy Full time

    Senior Coordinating AssistantWe are looking for an experienced Senior Coordinating Assistant who can support our Legal and executive management team.The ideal candidate will be responsible for managing board materials, preparing presentations, arranging conference gatherings, and maintaining a high level of confidentiality.This role requires excellent...


  • Oslo, Oslo County, Norway Head Energy Full time

    Administrative Coordinator SeniorWe are looking for an experienced Administrative Coordinator Senior who can provide administrative support to our Legal and executive management team.The ideal candidate will be responsible for managing board materials, preparing presentations, arranging conference gatherings, and maintaining a high level of...


  • Oslo, Oslo County, Norway Head Energy Full time

    Senior Administrative CoordinatorHead Energy is an independent Scandinavian engineering & consulting house providing a wide range of products to onshore and offshore industries. We work with reputed clients in Energy, Civil Construction & Infrastructure, and Industry. Head Energy has more than 900 employees, and offices in Bergen, Stavanger, Oslo, Trondheim,...


  • Oslo, Oslo County, Norway Omega AS Full time

    Omega 365 Consulting is a leading supplier of highly skilled project personnel in the oil and gas, renewable energy, and infrastructure sectors. We offer a wide range of consultant assignments, featuring many of the most exciting projects in Norway and internationally.DetailsDuration: ASAP - 30.04.2027Location: Oslo, AskerAssignment DescriptionWe are seeking...

  • Sales Coordinator

    2 weeks ago


    Oslo, Oslo County, Norway EF Education First Gruppe Full time

    Are you a traveler, innovator, doer, and thinker? Do you believe education can open the world? If so, this could be your next career adventureAbout the RoleAs our new Sales & Support Coordinator in EF's Norwegian Sales Team, you'll take the first steps toward a rewarding career in sales, customer service, and marketing – all while having fun at work. This...


  • Oslo, Oslo County, Norway Nexans Full time

    Job OverviewNexans is seeking an experienced Administrative Liaison to join its team in Oslo. The successful candidate will be responsible for providing administrative support to the Installation and Services department, including travel coordination, meeting planning, and personnel management. If you have a background in travel coordination, administration,...

  • Product Coordinator

    4 days ago


    Oslo, Oslo County, Norway EF Education First Gruppe Full time

    Are you a traveler, innovator, doer, and thinker? Do you believe education can open the world? If so, this could be your next career adventureAbout the RoleAs our new Program/Product Coordinator, you'll play a key role in guiding students toward life-changing educational experiences abroad. You'll be working with either EF Language Abroad or EF High School...