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Office Administrator/Receptionist

4 weeks ago

Bergen, Vestland, Norway DOF Full time

Join us as our next Office Administrator

We're looking for an Office Administrator who's ready to be the key to our office's smooth operation - managing daily tasks, supporting the team, and ensuring every visitor leaves with a smile. If you're proactive and thrive in a dynamic environment, we'd love to hear from you

Key tasks:

  • Manage switchboard operations
  • Handle incoming and outgoing mail and shipments
  • Welcome corporate guests and visitors for all DOF companies at Marineholmen
  • Track meeting activities, secure meeting room bookings, and arrange refreshments for meetings
  • Maintain and update the registration portal for keycards
  • Maintain and update the portal for parking arrangements
  • Order office supplies and coffee
  • Approve invoices through Agresso
  • Scan invoices for various DOF companies
  • Perform general office duties
  • Organize seating plans
  • Coordinate the purchase of supplies, including holiday gifts
  • Arrange hotel or apartment accommodations

Minimum Requirements:

  • Ideally a bachelor's degree within HR & Organizational Development, Business Administration or related field
  • Preferably more than 2 years of relevant work experience within Reception, Administration and/or office work
  • Good IT skills and experience with Office 365, including Teams & Yammer
  • Strong interpersonal skills and ability to work within a team
  • Excellent organisational skills
  • Fluent Norwegian and English, both verbal and written

Reporting to the Corporate HR Manager.

About DOF Group ASA

With a multi-national workforce of about 4,000 personnel, DOF Group ASA is an international group of companies which owns and operates a fleet of modern offshore/subsea vessels, and engineering capacity to service both the offshore and subsea market. With over 40 years in the offshore business, the group has a strong position in terms of experience, innovation, product range, technology and capacity. DOF's core businesses are vessel ownership, vessel management, project management, engineering, vessel operations, survey, remote intervention and diving operations primarily for the oil and gas sector. From PSV charter to Subsea engineering, DOF offers a full spectrum of top quality offshore services to facilitate an ever-growing and demanding industry. The Company's main operation centers and business units are located in Norway, the UK, USA, Singapore, Brazil, Argentina, Canada, Angola and Australia.

Office location is Marineholmen, Bergen.

Application due date: Monday, 06.01.2025

The position is set to begin in early March, with the exact date to be agreed upon.

This full-time, temporary position lasts for 11 months, with the possibility of extension.

Contacts:

Julie Karlsen, Office & HR Administrator: +47 948 67 830

Live Meidell, Corporate HR-Assistant: +47 450 12 661

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