Project Coordinator

Our Core Values are at the heart of who we are, and everything we do….

People.

Planet.

Product.

The Motive Offshore Group are committed to delivering sustainable, innovative and multisector solutions and we require highly skilled individuals, like you, to come and be part of our journey.

We have many exciting opportunities globally as we rapidly expand our reach and capabilities, in particular with the low carbon and energy transition areas. We aim to assist our clients and suppliers to join us as we move in to the more sustainable world.

Most importantly, our People are our most valuable asset here at the Motive Offshore Group and we encourage an inclusive, innovative and collaborative workplace that allows our employees & candidates to positively work towards their career potential.

About the role:

Hours: Full Time

The Project Coordinator will be responsible for ensuring that project cost, schedule, and contract objectives are met through effective planning, tracking, and reporting.

This role involves supporting the managing of budgets, reviewing contracts, handling variations, and ensuring compliance with project policies and procedures. The individual collaborates closely with project managers, clients, and other stakeholders to maintain project integrity and ensure successful outcomes.

About the team:

You'll be joining our Motive team, who are mainly based in Stavanger. Over the past few years, this team has grown significantly as Motive continues to expand and our intention is to continue this. Reporting into Certification & Inspection Division Manager who is based in the UK, you'll be working alongside an operations team that strive for high quality service of work.

You will also be working alongside a committed and proud Motive team globally that want to play their part in the growth of the business and support each other daily to create a positive, values driven and hard-working professional environment.

Responsibilities:

People

1. Work closely with project managers, engineers, and finance teams to ensure project objectives are met.
2. Ensuring project technical specification is communicated and standards considered during build.
3. Serve as a liaison between the client and internal teams for project controls-related matters.
4. Communicate with procurement, design and workshop to determine delivery dates.
5. Communicate progress, risks, and issues to stakeholders effectively.
6. Develop strong working relations with key stakeholders – clients, colleagues etc.
7. To be a positive ambassador for Motive Offshore Group Ltd.

Planet

1. Adopt and promote the Motive Offshore Group People Values and ensuring their use is embedded throughout.
2. HSEQ – compliance with health, safety and environmental regulations, and the company's management system.
3. Identify potential project risks related to cost, schedule, and scope.
4. Develop and maintain risk registers and mitigation plans.

Product

Cost Management:

1. Develop and manage project budgets, forecasts, and financial reports.
2. Monitor project expenditures and ensure alignment with approved budgets.
3. Perform variance analysis and recommend corrective actions when necessary.
4. Tracking labour and expenditure for ongoing projects against budget.

Schedule Management:

1. Create and maintain project schedules.
2. Track project milestones and deliverables, ensuring timely completion.
3. Identify schedule risks and propose mitigation strategies.
4. Maintain, develop and monitor project plans, scope, schedule, and work hours.
5. Assist with planning including project travel, accommodation and any training required for Motive personnel.

Contact Administration:

1. Review project contracts, ensuring compliance with terms and conditions.
2. Handle Variations, Orders, and Requests (VORs) and track their impact on cost and schedule.
3. Coordinate with contracts and procurement teams for contract modifications or clarifications.

Reporting and Documentation:

1. Generate and present regular project performance reports.
2. Maintain accurate and up-to-date project documentation.
3. Support internal and external audits related to project performance and compliance.

Required skills / knowledge:

1. Experience working in a similar Project Coordinator role.
2. Experience of working within a Subsea environment & supporting client with similar equipment would be advantageous.
3. Strong IT skills in MS office including Outlook, Excel and Word.
4. The ability to multitask in a fast pace environment.
5. Highly organised.
6. Team player.
7. Ability to create strong and trusting relationships.

What we can offer you:

Alongside the benefits below, working with Motive can take you places that you might not have thought possible. We work globally, so you will have colleagues based not only in the UK, but also in Taiwan, Singapore, the UAE, Norway, Brazil and in the US. You can look forward to playing your part and working with people who support clients and projects across multiple countries across the world.

We're incredibly proud of the development opportunities that many of our staff have benefitted from. Since we started in 2010, we've seen staff start as school leavers & work their way to senior positions, seen people relocate to other parts of the world with the company and have seen many of our people develop skills, receive training and advance their technical knowledge to enhance their own career, which in turn helps continuously improve and us carry out the work we provide.

How to Apply & what happens next:

You're happy and ready to apply? Great, thank you.

You can apply by sending us a CV with any supporting documents telling us why you'd like to work with us at Motive Offshore Group.

We want to find great people and learn more about you as a person, ensuring we all have a positive recruitment journey. So please, tell us more about you, however you'd want.

Once we've reviewed your application, we'll be back in touch as soon as possible to update you on the next stages of the process. If you have any questions about the role or want to chat about what life is like at Motive Offshore Group, email us at recruitment@motive-offshore.com.

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Read more about how your information is used and protected in the Privacy Policy.

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