Office Coordinator

7 days ago

Trondheim, Trøndelag, Norway BRP Full time

About the Role

The Sales Administrative Assistant will be a key support function for the Country Manager at BRP Norway AS, working closely with commercial teams in Norway and Europe. This role involves ensuring administrative support on sales & marketing responsibilities, providing pre-accounting of all incoming invoices (SAP) and keeping track of all upcoming costs, invoices, and possible savings for all related cost centers.

Key Responsibilities

  • Provide administrative support to the Country Manager by doing the pre-accounting of all incoming invoices (SAP) and keep track of all upcoming costs, invoices, and possible savings for all related cost centers.
  • Operate independently and proactively to resolve routine or day-to-day requests from colleagues and BRP dealer network.
  • Manage the incoming mail, phone calls, office and kitchen supplies, and direct requests to the appropriate people in the assigned departments for resolution or feedback.
  • Handle customs clearance for imported goods.
  • Be the point of contact for suppliers of company cars, demo units, insurance, accounting, and payroll, as well as office landlord.
  • Administer Altinn, Autosys, and OFV statistics and handle requests from authorities and record management.
  • Support the year-end and budget process by keeping track of all upcoming costs, invoices, and possible savings for all sales-related cost centers in cooperation with the finance department.
  • Assist and coordinate the practical organization of local events and other activities.
  • Distribute communication to the dealer network (dealers, clients, prospects): such as bulletins and newsletter preparation (preparation, proofreading, and distribution).
  • Support manager with travel and expense arrangements.
  • Evaluate office & administrative processes and proactively propose and subsequently implement improvements in collaboration with other team members.

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