
Administrative Support Specialist
2 days ago
The Executive Assistant will provide high-level administrative support to the CEO and the executive team, managing schedules, coordinating meetings, handling correspondence, and ensuring efficient workflow. This role requires discretion, strong communication skills, and the ability to anticipate needs in a fast-paced environment.
This position involves supporting the Managing Director for the Norwegian offices with administrative tasks. The role will be based in Bergen, but occasional travel is expected. This is a part-time, 60% position with flexible working hours.
Main Responsibilities:- Manage calendars, appointments, and travel arrangements efficiently
- Prepare reports, presentations, and correspondence on behalf of the executive
- Coordinate meetings, including agenda preparation, noting down action points, and follow-ups
- Serve as a liaison between the executive and internal/external stakeholders
- Handle confidential information with professionalism and discretion
- Assist with project management and operational tasks as needed
- Oversee document control and expense reporting
- Plan and coordinate events
- Monitor, prioritize, and manage emails, calls, and other communications
- Experience as an Executive Assistant or from a similar role
- Education in organizational management, administration, or other relevant fields is an advantage
- Strong proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, Outlook, Teams, and SharePoint
- Excellent organizational and multitasking skills
- High level of professionalism and discretion
- Ability to work independently and prioritize tasks effectively
We offer a dynamic international environment where we challenge, encourage, and support each other.
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