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Head of Operations Assistant

3 weeks ago

Oslo, Oslo County, Norway Head Energy Full time

As a key member of our management team, we are seeking an experienced Administrator to provide high-level administrative support and ensure the smooth operation of our day-to-day activities.

Key Areas of Responsibility:
  • Board Materials Management:
  • Manage the preparation, compilation, and distribution of board meeting materials.
  • Presentation Development:
  • Create and design presentations for executive meetings and external engagements.
  • Event Coordination:
  • Plan and coordinate conferences, meetings, and events, handling logistics and ensuring successful execution.
  • Confidential Information Handling:
  • Maintain strict confidentiality of sensitive information.
  • General Administrative Tasks:
  • Attend meetings, take minutes, and distribute them to relevant parties, ensuring follow-up on action items.
  • Office Administration:
  • Perform general secretary work and office administration: travel management, time sheets, invoicing, print and copy of documents, archiving, office supply and business cards, office support.

The ideal candidate will possess excellent organizational and time-management skills, strong written and verbal communication skills, and the ability to work independently and as part of a team.