Executive Secretary

6 days ago

Oslo, Oslo County, Norway Head Energy Full time
Senior Administrative Support
We are seeking a highly organized and proactive Senior Administrative Support to join our team.

The ideal candidate will be responsible for managing board materials, preparing presentations, arranging conference gatherings, and maintaining a high level of confidentiality.

This role requires excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently.

  • Work on Board Material:
  • Prepare, compile, and distribute board meeting materials.
  • Ensure all documents are accurate and delivered in a timely manner.
  • Arrange Conference Gatherings:
  • Plan and coordinate conferences, meetings, and events.
  • Handle logistics, including venue selection, catering, and travel arrangements.

Maintaining strict confidentiality of sensitive information is crucial for this role. The ideal candidate should be able to handle confidential documents and communications with discretion.

  • General Administration:
  • Attend meetings and take detailed minutes.
  • Distribute minutes to relevant parties and ensure follow-up on action items.

In Head Energy you get:

  • Permanent- or project employment with the best conditions.
  • Access to the industry's most exciting job opportunities.
  • Personal follow-up, mentoring and career guidance.

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