Administrative Assistant

NOV Inc is a global leader in the design, manufacture, and sale of equipment and components used in oil and gas drilling and production operations, as well as the provision of oilfield services to the oil and gas industry.

We are seeking a highly skilled and organized Administrative Assistant - Order Processing to join our Administration team. As a key member of our team, you will provide critical administrative support to cross-functional teams within NOV Inc, delivering service excellence to all internal and external customers.

• Verify commercial aspects of incoming purchase orders.
• Create orders (ERP) and distribute order confirmations.
• Handle changes affecting commercial details.
• Manage cost and document control.
• Follow up on revised POs from customers, as required.
• Validate commercial details on shipped sales orders.
• Prepare billing summaries.
• Close orders (ERP) and forward to billing.
• Distribute AR documents to customers. File and release invoices in DMS.
• Administer the Customer Portal (Invoices/Orders).
• Train new staff within the department.

• Bachelor's degree in a business-related field (desirable).
• Experience working within an administrative team (desirable).
• Experience working with an ERP system (desirable).
• Proficient in MS Office (essential).
• Excellent written and verbal communication skills - oral and written in Norwegian and English (essential).

• Critical thinking and problem-solving skills.
• Exercise good judgment and timely decision-making.
• An ability to understand, evaluate, and apply technical information.
• Deliver solutions and suggestions that are effective in addressing the problem at hand.

• Team player.
• Result-oriented.
• Great interpersonal and communication skills.
• Energized by challenges and drawn towards opportunities.
• Imbued with a strong sense of customer focus (internal/external).