Business Operations Coordinator

5 days ago


Oslo, Oslo County, Norway Xeneta AS Full time
Job Overview

Xeneta AS is a growing company that is redefining the ocean and air freight industry. As an Executive Assistant, you will play a critical role in supporting our C-suite team members.

Key Responsibilities
  • Manage email and calendar for CEO and CRO, ensuring timely responses and efficient scheduling.
  • Coordinate meeting logistics, including setting agendas, following up on action items, and delivering materials on time.
  • Liaise with Board members to arrange meetings, ensure timely delivery of materials, and schedule events.
  • Arrange travel plans, itineraries, and agendas for C-Suite team members.
  • Provide administrative support, including expense reimbursements, investor list maintenance, and presentation preparation.
  • Organize and coordinate events for C-Suite and Extended Leadership Team members.
  • Collaborate cross-functionally to spearhead projects and initiatives that foster a positive company culture and enhance internal communications.
Requirements
  • 2-3 years of experience in a similar role, preferably in an international fast-paced environment.
  • Fluent business English, both written and spoken.
  • Demonstrated proficiency in Microsoft Suite (Outlook, Teams, Word, PowerPoint, Excel).
  • Excellent communication, interpersonal, and organizational skills.
  • Self-motivated, able to work independently, and handle multiple tasks simultaneously.
  • Analytical and problem-solving mindset.


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