Administrative Coordinator

4 weeks ago

Oslo, Oslo County, Norway myGwork - LGBTQ+ Business Community Full time
About the Role

We are seeking a highly organized and proactive Management Assistant to support our Hub Manager for Energy Industries, Northern Europe. As a key member of our team, you will be responsible for providing administrative coordination and ensuring the smooth operation of our organization.

Key Responsibilities
  • Provide general support to the Hub Manager, including reading and prioritizing emails and meeting invitations.
  • Manage the calendar, ensuring it is up-to-date and executable.
  • Book travel and accommodation, as well as manage expense reports.
  • Follow up and execute delegated approvals.
  • Manage tasks within various systems, including SAP, PowerBI, Intelex, Basware, Synergi, and SOT.
  • Be the point of contact for internal and external enquiries, initiating action and prioritizing urgency of tasks.
  • Keep the annual meeting plan updated, invite to meetings, and ensure actions are noted and followed up.
  • Create special reports, presentations, speaker notes, correspondence, minutes of meetings, and other documents as required.
  • Establish and maintain a structured system for meeting invitations, decisions, and notes.
  • Support individual executives and members of the management team in a confidential manner.
  • Organize internal and external events and travels, including itineraries, accommodation, conference registration, and visiting speakers.
  • Provide financial support on a departmental and project level, raising and approving requisitions, invoices, purchase orders, and other financial documents.
  • Solve ad-hoc tasks for the management team.
Requirements
  • Takes initiative for continuous improvement of administrative processes and procedures.
  • Has a structured way of working with a flexible and service-minded approach.
  • Shows interest in learning about the business.
  • Has a relevant bachelor's degree or higher education, with relevant experience compensating for the lack of a higher degree.
  • Has a minimum of 5 years of relevant work experience.
  • Has excellent communication skills, fluent in both Norwegian and English, written and oral.
About Us

As a Management Assistant, you will join a friendly and easygoing team with highly professional colleagues, and multiple opportunities to learn new skills. We value people from different backgrounds and encourage you to apply today for your next career step within ABB. Visit our website to learn more about the impact of our solutions across the globe.

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