Administrative Liaison

3 days ago


Oslo, Oslo County, Norway Nexans Full time
About Us
Nexans is a global leader in the cable and electrical wiring industry, delivering EPCI turnkey projects worldwide. Our team is dynamic and service-oriented, with multiple members located in Oslo. We strive to ensure seamless travel and administrative support for our Installation and Services department, facilitating smooth operations across all relevant logistics.

Job Description
  1. Assisting with managing travel bookings in accordance with company policies.
  2. Acting as the main point of contact for travel-related inquiries and coordination with external travel agencies.
  3. Maintaining and updating Nexans' Personnel Tracking System (ProPeople).
  4. Booking required courses for personnel as needed.
  5. Handling visa applications and related documentation.
  6. Coordinating internal and external meetings, including facility arrangements.
  7. Processing invoices through Basware.
  8. Assisting with personnel registration in external databases and work permit applications.
  9. Supporting tax-related documentation and registrations in collaboration with the Tax Department.
  10. Ensuring the intranet page for travel-related information is up to date.

Requirements
  1. Background in travel coordination, administration, and logistics.
  2. Experience working in a structured, fast-paced environment handling multiple administrative tasks.
  3. Familiarity with travel booking systems, personnel tracking, and visa processes.
  4. Ability to manage multiple priorities while maintaining high attention to detail.
  5. Strong communication skills and service-oriented mindset.


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