Executive Support Specialist

3 days ago


Bergen, Vestland, Norway StormGeo Full time

Our Team

We're a truly global company with innovative and passionate team members from all over the world. Our team members are empowered to make decisions and take ownership of their work, ensuring they deliver high-quality results that exceed expectations.

As an Executive Assistant, you'll support our CEO and executive team, managing schedules, coordinating meetings, handling correspondence, and ensuring efficient workflow. This role requires discretion, strong communication skills, and the ability to anticipate needs in a fast-paced environment.

Main Responsibilities

  • Manage executive calendars, appointments, and travel arrangements efficiently
  • Prepare reports, presentations, and correspondence on behalf of the executive
  • Coordinate meetings, including agenda preparation, noting down action points, and follow-ups
  • Serve as a liaison between the executive and internal/external stakeholders
  • Handle confidential information with professionalism and discretion
  • Assist with project management and operational tasks as needed
  • Oversee document control and expense reporting
  • Plan and coordinate events
  • Monitor, prioritize, and manage emails, calls, and other communications
  • Supervise office management tasks, including supplies and vendor coordination

Requirements

  • Experience as an Executive Assistant or from a similar role
  • Education in organizational management, administration, or other relevant fields is an advantage
  • Strong proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, Outlook, Teams, and SharePoint
  • Excellent organizational and multitasking skills
  • High level of professionalism and discretion
  • Ability to work independently and prioritize tasks effectively


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