Administrative Services Director

4 days ago


Oslo, Oslo County, Norway Optio Incentives Full time

A Day in the Life

As an Office Manager at Optio Incentives, you will be responsible for ensuring smooth office operations and providing an exceptional environment for all employees and guests. This role will support our team members in international offices while being based in Oslo.

Key Responsibilities:

  • Manage facilities and operations of the Oslo office, ensuring a clean and organized environment.
  • Serve as the point of contact for the office, greeting visitors and external teams, managing access.
  • Assist with general office tasks such as managing office supplies, scheduling meetings, and maintaining a well-stocked pantry.
  • Oversee vendor management, including IT/AV support, building management, equipment, deliveries, etc.
  • Handle purchasing for the office, ensuring it is well-stocked with necessary supplies.
  • Manage travel arrangements, including flights, accommodations, and itineraries.
  • Plan in-office and virtual events regionally and company-wide with People Operations and the Social Committee.

Requirements

  • 1+ years of experience as an Office Manager, Workplace Ops, Receptionist, or similar.
  • Organized with a strong attention to detail, ability to juggle multiple priorities.
  • Excellent interpersonal skills with a 'no task is too small' attitude.
  • Enthusiasm for creating a positive and productive office environment.
  • Self-directed and capable of working with minimal guidance.


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