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Document Coordinator

3 weeks ago

Stavanger, Rogaland, Norway Head Energy Full time

Head Energy is a leading Scandinavian engineering and consulting house. We provide innovative solutions to the onshore and offshore industries, working closely with reputable clients in Energy, Civil Construction & Infrastructure, and Industry.

About the Role

We are seeking an experienced Document Controller to join our team. This role will involve ensuring that all work meets departmental plans and procedures, as well as managing documents for individual projects or contracts.

  • Manage document control for projects or contracts
  • Ensure colleagues understand routines and tasks performed by various disciplines
  • Handle all incoming and outgoing deliveries through document control
  • Establish electronic archives in internal document control tools
  • Familiarize yourself with client systems
  • Manage engineering and supplier documentation
  • Report technical documentation internally and externally

You will be responsible for:

  1. Entering actual work instructions and ensuring compliance
  2. Registering and following up on supplier and engineering documentation
  3. Advising project personnel on document management requirements
  4. Providing progress reports
  5. Following up on supplier document deliveries
Requirements

To be successful in this role, you will need:

  • Relevant formal education
  • Long experience may compensate for lack of higher education
  • Minimum 5 years of relevant project-related experience in the oil and gas industry

You should possess:

  • Good communication skills
  • Systematic, accurate, and independent approach
  • Proactive attitude, service-minded, seeking advice from others and sharing experiences
  • Mastery of MS Office standard software
  • English language proficiency (written and spoken)
  • Knowledge of ProArc and PIMS DC