Logistics and Administration Specialist

3 days ago


Oslo, Oslo County, Norway TN Norway Full time

Nexans' Global Vision

In our business group 'Power Transmission,' we design and fabricate the world's best cables. Our EPCI turnkey projects are delivered anywhere in the world, equipped with the best tools, equipment, and people to install and service these cables.

Welcoming You to the Team

The team is dynamic and service-oriented, with multiple team members located in Oslo. We facilitate smooth operations across all relevant logistics for the Installation and Services department, ensuring seamless travel and administrative support.

A Smooth Start

To succeed in this role, you have relevant experience from travel coordination, administration, or logistics within a project-driven organization. You have worked in a structured and service-oriented environment, handling travel arrangements, visa applications, meeting coordination, and administrative tasks.

Your Key Responsibilities

  • Assisting with managing travel bookings in accordance with company policies.
  • Coordinating internal and external meetings, including facility arrangements.
  • Maintaining and updating Nexans' Personnel Tracking System (ProPeople).
  • Booking required courses for personnel as needed.
  • Handling visa applications and related documentation.
  • Processing invoices through Basware.
  • Supporting tax-related documentation and registrations in collaboration with the Tax Department.

You will play a key role in ensuring that travel, meetings, and administrative processes run smoothly. Your strong organizational skills and attention to detail will ensure efficient execution of all processes.

Your Qualifications

  • Background in travel coordination, administration, and logistics.
  • Experience working in a structured, fast-paced environment handling multiple administrative tasks.
  • Familiarity with travel booking systems like Berg-Hansen WebGate and personnel tracking.
  • Ability to manage multiple priorities while maintaining high attention to detail.
  • Strong communication skills and service-oriented mindset.


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