Administrative Support Coordinator

3 days ago


Oslo, Oslo County, Norway TN Norway Full time

We design and manufacture the world's best cables. Our EPCI turnkey projects are delivered anywhere in the world, equipped with the best tools, equipment, and people to install and service these cables.

Join Our Dynamic Team

The team is dynamic and service-oriented, with multiple team members based in Oslo. We're responsible for ensuring seamless travel and administrative support for the Installation and Services department, facilitating smooth operations across all relevant logistics.

Key Aspects of the Role

To succeed in this role, you'll need experience from travel coordination, administration, or logistics within a project-driven organization. You've worked in a structured and service-oriented environment, handling travel arrangements, visa applications, meeting coordination, and administrative tasks.

Your Main Responsibilities

  • Managing travel bookings according to company policies.
  • Maintaining and updating Nexans' Personnel Tracking System (ProPeople).
  • Booking required courses for personnel as needed.
  • Handling visa applications and related documentation.
  • Processing invoices through Basware.
  • Supporting tax-related documentation and registrations in collaboration with the Tax Department.

You'll play a key role in ensuring that travel, meetings, and administrative processes run smoothly. Your ability to work closely with different departments and external partners will contribute to smooth operations and compliance with Nexans' policies.

Your Skills and Qualifications

  • Background in travel coordination, administration, and logistics.
  • Experience working in a structured, fast-paced environment handling multiple administrative tasks.
  • Familiarity with travel booking systems like Berg-Hansen WebGate and personnel tracking.
  • Ability to manage multiple priorities while maintaining high attention to detail.
  • Strong communication skills and service-oriented mindset.


  • Oslo, Oslo County, Norway JUC Full time

    Company Overview:JUC is a rapidly expanding organization dedicated to providing exceptional customer experiences. As a Front of House team member, you will contribute to creating a warm and inviting atmosphere for our guests.Job Requirements:This role involves registering attendees, coordinating course logistics, preparing event materials, and ensuring...


  • Oslo, Oslo County, Norway Xeneta AS Full time

    About Xeneta ASWe're category leaders in the ocean and air freight industry, digitalizing the way goods are procured. Our impact is significant, and we're moving fast.Job DescriptionThis role is perfect for someone who enjoys making people's lives easier, thrives in a fast-paced international environment, and is passionate about creating a positive company...


  • Oslo, Oslo County, Norway Vianode Full time

    We are seeking a highly organized and skilled Management Support Specialist to join our dynamic team at Vianode.As a key member of our global operations team, you will provide high-level administrative support to senior leadership, manage corporate events, and oversee office operations.Key Responsibilities:Manage complex calendars and coordinate travel...


  • Oslo, Oslo County, Norway Nexans USA Inc Full time

    Job DescriptionThe Travel & Admin Coordinator will play a key role in ensuring that travel, meetings, and administrative processes run smoothly. Key responsibilities include:Managing travel bookings and coordinating with external agencies.Maintaining and updating ProPeople, Nexans' Personnel Tracking System.Booking courses and handling visa...


  • Oslo, Oslo County, Norway TN Norway Full time

    Executive Assistant OpportunityTN Norway invites applications for an experienced Executive Assistant to join our dynamic team in Oslo. The successful candidate will provide high-level administrative support to our partners, leveraging their expertise to drive business success.Responsibilities:Deliver exceptional administrative servicesManage complex...


  • Oslo, Oslo County, Norway TN Norway Full time

    Nexans' Global VisionIn our business group 'Power Transmission,' we design and fabricate the world's best cables. Our EPCI turnkey projects are delivered anywhere in the world, equipped with the best tools, equipment, and people to install and service these cables.Welcoming You to the TeamThe team is dynamic and service-oriented, with multiple team members...


  • Oslo, Oslo County, Norway Siemens Healthineers Full time

    Company OverviewSiemens Healthineers is a leading medical technology company with over 71,000 dedicated professionals in more than 70 countries. We strive to create better outcomes and experiences for patients, regardless of their location or health issues.About the JobThis part-time position will require your presence in our offices at Linderud, Oslo, for...


  • Oslo, Oslo County, Norway Optioincentives Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Office Manager to join our team in Oslo. As a key member of our operations team, you will be responsible for ensuring seamless day-to-day office operations and providing exceptional support to our employees and guests.ResponsibilitiesManage the overall operation of the Oslo office,...


  • Oslo, Oslo County, Norway Vianode Full time

    Work EnvironmentVianode offers a dynamic and collaborative work environment where no two days are the same.The company is committed to creating a diverse and inclusive workplace, where employees can grow professionally and personally.Job Summary:We are seeking a highly motivated and organized Management Support Specialist to join our team. The successful...


  • Oslo, Oslo County, Norway CALDWELL COUNTY SCHOOLS Full time

    About the Position:We are seeking a highly motivated and organized individual to serve as our Learning Support Coordinator. As a vital member of our special education team, you will be responsible for coordinating learning support services for students with disabilities. Your exceptional organizational and communication skills will enable you to manage...


  • Oslo, Oslo County, Norway TN Norway Full time

    At Nexans, we aim to electrify the future. In our Power Transmission business group, we design and fabricate the world's best cables. Our EPCI turnkey projects are delivered worldwide, equipped with the best tools, equipment, and people to install and service these cables.We Welcome You to the Team!Our team is dynamic and service-oriented, with multiple team...


  • Oslo, Oslo County, Norway TN Norway Full time

    Social network you want to login/join with:At Nexans, our global vision is to electrify the future. In our business group 'Power Transmission,' this means designing and fabricating the world's best cables. We deliver EPCI turnkey projects anywhere in the world, equipped with the best tools, equipment, and people to install and service these cables.WELCOMING...


  • Oslo, Oslo County, Norway Nexans USA Inc Full time

    OverviewNexans USA Inc is a global leader in the design and fabrication of high-voltage cables for power transmission. We deliver EPCI turnkey projects worldwide, equipped with cutting-edge tools and technology.Job SummaryWe are seeking a highly organized and detail-oriented Travel & Admin Coordinator to join our Installation and Services department in Oslo....


  • Oslo, Oslo County, Norway Nexans Full time

    Onboarding You To The CompanyAt Nexans, our global vision is to electrify the future. In our business group 'Power Transmission,' this means designing and fabricating the world's best cables. We deliver EPCI turnkey projects anywhere in the world, equipped with the best tools, equipment, and people to install and service these cables.WELCOMING YOU TO THE...


  • Oslo, Oslo County, Norway Nexans USA Inc Full time

    Select how often (in days) to receive an alert:Required experience: Junior professional – up to 5 yearsReference ID: 77421ONBOARDING YOU TO THE COMPANYAt Nexans, our global vision is to electrify the future. In our business group 'Power Transmission,' this means designing and fabricating the world's best cables. We deliver EPCI turnkey projects anywhere in...

  • Support Specialist

    7 days ago


    Oslo, Oslo County, Norway TN Norway Full time

    Role OverviewThe Executive Assistant position at TN Norway involves supporting senior-level professionals in their daily operations. As a trusted advisor, you will be responsible for managing calendars, handling correspondence, and preparing reports.Your expertise will be essential in maintaining the highest level of professionalism and discretion, while...


  • Oslo, Oslo County, Norway DOF Full time

    We are seeking a Vessel Operations Coordinator to join our team at DOF. In this role, you will be responsible for coordinating operational teams and resources dedicated to the project. You will ensure that all tasks are performed in alignment with the established procedures within our quality system.The successful candidate will have experience from...


  • Oslo, Oslo County, Norway HYSTAR Norge Full time

    HR and Administration ManagerAre you passionate about technology for a greener world? You might be our new HR and Administration Manager.Green hydrogen has a central role in shaping a sustainable energy future. At Hystar, we believe the full potential of renewables can only be realized by large-scale energy storage and use of hydrogen in heavy-duty...


  • Oslo, Oslo County, Norway RSM Norge AS Full time

    Kort om rollenSom Team Assistant hos RSM Norge AS har du en unik mulighet til å utvikle dine ferdigheter i en varierende rolle. Du vil være nødvendig for å understøtte våre partnere og ansatte med administrative oppgaver, slik som salg- og tilbudsstøtte, onboarding av kunder, dokumenthåndtering, prosjektstøtte, fakturering og kalenderstyring. Dette...


  • Oslo, Oslo County, Norway Vianode Full time

    About VianodeVianode is an innovative battery materials company that provides sustainable solutions for the battery and electric vehicle value chains in North America and Europe.The company's breakthrough technology enables tailored high-performance synthetic anode graphite, resulting in a significant reduction of CO2 footprint.Vianode operates a...