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Executive Support Specialist

2 months ago


Oslo, Oslo County, Norway Techconsult AS Full time
{"Job Title": "Management Assistant", "Job Description": "Job Summary

We are seeking a highly organized and proactive Management Assistant to provide comprehensive administrative support to our CEO, CFO, and executive management team.

The ideal candidate will have exceptional communication and multitasking skills, with the ability to prioritize tasks and meet deadlines.

Key Responsibilities
  1. Provide high-level administrative support to the executive team, including calendar management, travel arrangements, expense reporting, and meeting coordination.
  2. Facilitate and prepare agenda and minutes from meetings.
  3. Follow up and ensure progress of decisions in meetings and relevant processes according to deadlines.
  4. Prepare and edit correspondence, presentations, and reports for executive-level review.
  5. Act as a liaison between the executives and internal/external stakeholders, maintaining effective communication and managing information flow.
  6. Gather data to support decision-making processes and contribute to the development of business strategies.
  7. Coordinate and organize executive-level meetings.
  8. Assist with special projects and initiatives as assigned by the executives, demonstrating flexibility and adaptability in a fast-paced environment.
Requirements
  1. Bachelor's degree in business administration or a related field.
  2. Proven experience as an Executive Assistant or in a similar role, supporting C-level executives.
  3. Experience with larger/global international companies.
  4. Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  5. Strong cognitive abilities, fast learner.
  6. Strong written and verbal communication skills in both Norwegian and English.
  7. Proficiency in MS Office Suite (Word, Excel, PowerPoint) and other relevant software, such as Teams, SharePoint, MS PowerSuite.
  8. Ability to handle multiple projects simultaneously, with excellent attention to detail.
  9. A service-minded and "can-do" attitude and ability to adapt to quickly changing situations and needs.
  10. Discretion and confidentiality in handling sensitive information.
  11. Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.
What We Offer
  1. Competitive salary.
  2. Professional development and flexibility by working in projects with the major companies within oil, gas, and land-based industry.
  3. A close follow-up of each employee.
  4. Insurance benefits.
  5. Social activities.
  6. Physical development and training support.

Techconsult emphasizes being close to our employees and we focus on being a professional, safe, and pleasant employer, where you will clearly notice that the focus is on you.

", "lang_code": "en-US"}