Elite Executive Assistant

4 weeks ago

Oslo, Norway FYXER Full time

Our client is a fast-growing company at the forefront of their industry.  They specialize in providing cutting-edge solutions driven by technology and a commitment to excellence. With a mission to streamline processes and create efficiencies for their customers, they have established a reputation for innovation, agility, and leadership in their field. The company operates in a dynamic, fast-paced environment, ideal for individuals who thrive on growth and are eager to make a meaningful impact.

The Role:

We are seeking a highly motivated Junior Executive Assistant to the Founder/CEO. This role is based in Oslo and will start as a 9-month fixed-term contract with the potential to transition into a permanent role.

As an EA, you’ll be a vital part of their journey, assisting with executive administration and office management in a fast-moving, technology-driven environment. This is a great opportunity If you are an exceptional individual enthusiastic about startups, technology, and company building, and eager to grow, learn, and take on increasing responsibilities in a fast-paced environment, we want to hear from you

Requirements

What you can expect:
  • Executive Assistance: Manage the founder’s calendar, including scheduling meetings, appointments, and travel arrangements, and ensure prompt information flow.
  • Internal Organization: Coordinate internal operations to ensure everything runs smoothly, including administrative tasks and day-to-day office functions.
  • Finance: Process company invoices, ensuring timely payments and collections.
  • HR Coordination: Facilitate communications between external recruiters and internal hiring managers; assist with new hire onboarding.
  • Event Organization: Help plan and manage internal and external events, both virtual and in-person.
  • Support: Provide both professional and personal support to the Founder.
About you:  
  • Ideally based in Oslo or nearby, with the ability to work on-site.
  • Previous experience as an EA or administrative support, ideally in a startup or entrepreneurial environment.
  • Strong organizational skills, attention to detail, and the ability to multitask.
  • High level of discretion, confidentiality, and professionalism.
  • Proactive, adaptable, and comfortable working in a fast-paced environment.
  • Excellent communication skills in English (knowledge of Norwegian or other languages is a plus).
  • Familiarity with finance or HR processes is a bonus.
  • High level of discretion and confidentiality
  • Precision and attention to detail
  • Good organizational and multitasking skills
  • Proactive and self-motivated
  • Outstanding communication skills
  • Autonomous and able to navigate ambiguity
  • Client-facing experience
  • Start-up experience
  • Tech-savvy
  • Flexible and adaptable
  • Present - you’re happy to be physically present in the office 5 days a week
  • Confident, directive and decisive while personable to keep your executive on track

We would be particularly excited if you have:

  • Proven experience as an Executive Assistant to a startup founder, business owner, or entrepreneur
  • Background or knowledge of the banking, asset management, and real estate industry is a strong plus

Don't quite meet all the criteria?

If you are driven and excited by this opportunity and feel this could be for you, even though you may not quite meet all the requirements for the role, we would still like to hear from you.

Contract Details:
  • Location: Oslo (Remote, full-time).
  • Contract Type: Freelancer, with the potential to go permanent
  • Start Date: ASAP.

Benefits

  • Competitive hourly rate whilst working with FYXER
  • Competitive salary if you go permanent

Diversity & Inclusion:

FYXER is dedicated to creating a diverse and inclusive environment. We welcome applicants from all backgrounds and strive to ensure everyone is treated with dignity and respect. We believe in promoting diversity of thought and encourage you to share any relevant information to help us measure diversity within our recruitment process. Participation is voluntary and confidential. Please submit your information here.

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